Privacy policy

 

Neath and District Photographic Society are committed to protecting your privacy and we keep to the data-protection?laws that apply in the United Kingdom. This privacy policy explains how we use any information we collect about you. 

 

This privacy policy applies to personal information about: 

  • visitors to our website; 
  • Members of and Guests or Visitors to the Society. 

 

What is personal information?  

Personal information is any information relating a person who can be identified directly or indirectly, often by name, account number, location, an online identifier or other factors which are specific to their identity. 

We do not collect ‘special category data’ relating to racial or ethnic origin, political opinions, religious beliefs, membership of a trade union, physical or mental health, and criminal records and allegations. 

See below for details of how we may use your personal information. 

 

Website visitors: 

The personal information we collect about you, and how we use it  

You can visit and browse our website without providing your name or contact details. 

Like many websites, our server logs details of your operating system, browser software, IP (Internet Protocol) address and URL (Uniform Resource Locator) requested, including the date and time of your visit. 

You may choose to provide your contact details (for example. your name, address, email address, phone number and location) if you: 

  • Enter a Competition or Salon 
  • submit a query or ask for information 
  • ask us to contact you 
  • Access or log in to a secure area 
  • Post Images on the Gallery 
  • Post comments on the Forum 

 

The above conditions also apply to Social media (Facebook) where applicable. 

Members: 

The personal information we collect about you and how we use it  

If you are a Member of NDPS, we may use your personal information to: 

  • respond to your enquiries; 
  • contact you to ask for your views on our products and services; 
  • provide tailored communications; 
  • keep you informed about the Club activities; 
  • tell you about important changes or developments to our site or services; 
  • deal with enquiries and complaints; 
  • manage claims for insurance purposes; 
  • help with general record keeping;  

 

How to stop receiving e mails. 

You can opt out of receiving communications from us at any time. You can unsubscribe from emails by requesting that your email address is removed from our distribution list. 

 Reasons for processing your information 

The information we collect is provided by you voluntarily (and therefore with your permission), for example when you sign up to join as a member or enroll as a beginner. 

The rest of the information we collect is for our legitimate purposes, which include: 

  • keeping in touch with current, past and potential members. 
  • monitor the use of our website 
  • protect and defend our rights 

 

How long will we keep your information for? 

We will keep your personal information for as long as we need to for the legitimate purposes described above, however you may opt out at any time by requesting that your details are removed from our database. 

 

How we protect your information 

For legal reasons we must protect the information you provide to us. We use appropriate measures to protect the information that you give to us through our website and the information we collect and store about our members. Within our organisation, we restrict access to personal information. Only Officers who need the information to do their jobs will have access to it. 

 

Changes to our privacy policy 

We regularly review our privacy policy and if we make any changes to it we will post those changes on this page so that you are always aware of what information we collect and how we use it. This policy was last updated in August 2018. If you have any questions or comments about our privacy policy, please contact us using the details at the bottom of this page. 

 

Your rights 

We want to make sure that your personal information is accurate and up to date. If you think any information we hold about you is incorrect or incomplete, please advise the Secretary of the Club or write to us at the address below so we can update our records. 

Other rights  

You may also have the following rights in relating to your personal information. 

  •  The right to restrict or object to the processing of your personal information, or ask us to delete your personal information. 
  • If you have provided personal information voluntarily, or otherwise given us permission to use it, the right to withdraw that permission 
  •  The right to receive a copy of the personal information which you have provided to us, in a structured, commonly used format which can be read by a computer. 
  • The right to complain to a data protection authority (see below) 

If you have a question about this privacy policy or you want to exercise your rights, please contact us at:

Neath and District Photographic Society 

1 Bridge St. 

Neath 

SA11 1RP 

If you are not satisfied with how we use your personal information or our response to any request you make in relation to your personal information, you have the right to complain to the Information Commissioner at 

 ico.org.uk